Clayborne Court Apartments - Lease Application

FEE DISCLOSURE. Submission of this application requires a $25.00 non-refundable application fee. Please mail your check or money order to: Clayborne Court Apartments, 4651 Clayborne Drive, Kalamazoo, Michigan. Applications will not be processed until the application fee has been paid.


**If you do not have a Social Security Number, this application must be made in person.


Alimony, Child Support or Separate Maintenance need not be reported unless you want it to be considered as a part of this application.

If your main source of income is less than one year, complete below.


If less than three years at current address, complete previous address.



Alimony, Child Support or Separate Maintenance need not be reported unless you want it to be considered as a part of this application.




Pet maximum adult weight is limted to 60 lbs. Pit Bull and Pit Bull mix breeds of dog are not allowed. Other breed restrictions apply. Check with our offfice for more details.



We comply with City of Kalamazoo occupancy limits based on rental unit size.

Please provide the name, age, relationship to you, and Social Security number of each occupant NOT named on the lease. If any named person has ever been convicted of a felony, please provide details:

Dear Clayborne Court Apartments Applicant,

We take pride in our management and our apartment community. We actively seek good residents to make their home with us and strive to provide the best service possible while they live in our community. We utilize all available services to screen applicants very carefully, and verify all information provided to us on a completed rental application. Our criteria is as follows:
1. Anyone 18 or over must fill out a rental application. You must be 18 years of age to become a leaseholder.
2. Your driver’s license or a state identification will be required and copied when your application is submitted.
3. We run a Credit Report and a criminal background check on every applicant. If you have been convicted of a felony, other than non-violent traffic offense, or convicted of criminal sexual conduct (misdemeanor or felony) your application will be denied. If you are identified or are required to be identified on the Michigan Sex Offender registry your application will be denied.
4. We verify current and previous rental history. Your application can be denied based on rental history.
5. We verify current employment and income. Your income must meet our requirements. Your gross monthly income must equal or exceed the rent and utility cost average by 2.5 times. A qualified cosigner’s gross monthly income must be equal to or exceed the rent by five times. We require you provide us with copies of any current proof of income that you may have. You must provide the past 60 days proof of income. Proof of income must be electronically or digitally generated. Alimony, child support or separate maintenance need not be reported unless you wish it to be considered as part of your income. Social Security and retirement award letters for the current year are acceptable. Proof of income via student loan for the current school year is acceptable. Hand-written proof of income is not acceptable. If you cannot provide current proof of income, you must provide your most recent tax return including all schedules and pages.
6. We require a $50,000 liability only policy for the duration of the lease. A declarations page of the policy is required at the time you move in.

All applicants are subject to the same verification and screening process. An applicant who passes the screening criteria is offered a suitable apartment when one is available. Any applicant who does not satisfy these screening criteria is not accepted as a resident. By completing an application for an apartment with our community, applicant acknowledges that these checks and verifications will be done, and give your permission to do so. If you do not provide us with complete information, we will not be able to process your application. If the applicant fails to provide landlord with all required application information (ID/SS card/income information/guarantor information) within five days of applying the application will be cancelled and the application fee forfeited. Holding deposits will be returned to the address on the application and applicant will be removed from the waitlist for selected apartment.

Any falsification of information on the application is immediate grounds for denial.
If you have any questions when filling out the application please ask for assistance. We will do our best to process your application quickly and give you an answer within 48 business hours. The application, when completed and/or returned to Clayborne Court Apartments management or agent will become the property of Clayborne Court Apartments. Information provided by the applicant in the application will not thereafter be modified or deleted. Applicant may, however, pay a second Application fee and complete, sign, and provide to management a new application with corrected or updated information anytime before management approves or declines the original application. Applications resulting in a lease with Clayborne Court Apartments will be maintained in Applicant’s leaseholder/ tenant file. Applications that do not, for any reason, result in a lease with Clayborne Court Apartments, will be destroyed and disposed of at management’s discretion as early as 90 days after the date of applicant’s signature on the application, along with other documentation submitted by the applicant. Notice regarding sharing of collected information

On regular occasion, Clayborne Court Apartments will share with credit reporting agencies information collected about this leaseholder’s payment history. Clayborne Court Apartments does so only in accordance the Fair Credit Reporting Act. Properties must comply with all Federal, State, local fair housing and civil rights laws and with all equal opportunity requirements in regard to rental of housing. These requirements apply to:
1. Accepting and processing Applications;
2. Selecting residents from among eligible applicants on the waiting list;
3. Assigning apartments.
Federal law forbids discrimination based on race, color, religion, sex, national origin, and familial status. Administration procedures further prohibit discrimination based upon certain class memberships. Michigan law prohibits discrimination based upon religion, race, color, national origin, age, sex, marital status, familial status or disability. Some local ordinances have additional protected classes.
The Fair Housing Amendments Act of 1988 covers all properties with regard to the protection of families with children and persons with disabilities against discrimination. It mandates persons with disabilities be allowed to reasonably modify their apartment or project common area at their expense if it is necessary for the disabled person to fully enjoy it. It is advised to accept the applicant’s or resident’s own assessment what is needed to allow accessibility. The resident may be required to restore the interior of the apartment to the condition that existed before, if it will interfere with a future resident’s use of the premises (grab bars and widened door entrances are determined not to interfere with a future resident’s use of the premises). Additionally, request for reasonable modification must be in writing and approval will be conditioned on assurances of the quality of workmanship. The Fair Housing Amendment Act of 1988 makes it illegal, on all properties to refuse to make reasonable accommodations in rules and policies, practices, or services necessary to provide a disabled person equal opportunity to use and enjoy a dwelling. Reasonable accommodations might be, tactile signs, visual doorbells, oral presentation, and written materials In large print or braille. Housing providers are not required to provide at its expense individually prescribed items such as hearing aids or personal items such as wheelchairs.

Clayborne Court Apartments is an equal opportunity housing provider. We do not discriminate on the basis of race, color, national origin, religion, sex, marital status, age, familial status or disability. Local or State Laws may provide additional protected classes from discrimination. You can call the U.S. Department of Housing and Urban Development (HUD) at 1-800-424-8590 or the Fair Housing Center of Southwest Michigan at 1-866-637-0733 to ask questions about housing discrimination.

Occupancy Requirements: We permit a maximum of one (1) occupant in a studio apartment, a maximum of three (3) occupants in a one-bedroom apartment and a maximum of four (4) occupants in a two- bedroom apartment. Infants younger than six (6) months do not count as occupants for purposes of these requirements. These requirements are designed to keep Clayborne Court Apartments in compliance with local occupancy and housing codes.

I agree that the Landlord may terminate any agreement entered into if any misrepresentation is made above. I hereby authorize the Landlord to verify my personal employment and earnings and to order a credit report and criminal background check, and verify other credit information including past and current landlord references. It is understood an electronic copy of this form will also serve as authorization.

I have read and understand the above disclosures and statements. I certify the information herein is true and correct, that this application is submitted for the purpose of inducing approval of the application on my behalf.

I understand that the application fee must be paid or application will be considered incomplete.

We are an equal opportunity housing provider. We do not discriminate on the basis of race, color, national origin, religion, sex, age, disability, familial or marital status.

Clayborne Court Apartments is a Clayborne Partners, L.L.C. property, Douglas Squiers, Manager and Local Agent.

Clayborne Court Apartments is a member of the PayLease payments network. If you select “Pay Online” you will be redirected to the PayLease registration page.

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